Farm Secretary

Job Description:

Farm secretaries are responsible for the day-to-day running of the business side of farms.

Job Category:
Agriculture, Forestry & Fishing

What you will do:

As part of your day-to-day duties, you could:

  • use tailor-made agricultural business software
  • keep records of livestock and crops to
  • help with crop and stock planning
  • apply for government grants and subsidies
  • prepare farm business accounts and tax returns
  • deal with wages and staff records
  • cost, order and pay for equipment and supplies
  • do typing, filing and other general administrative tasks
  • keep up to date with farming, health and safety and tax laws


You’ll need:

  • to be able to use a computer and the main software packages competently
  • administration skills

As well as:

  • be thorough and pay attention to detail
  • the ability to work well with others (teamwork skills)
  • the ability to work on your own
    sensitivity and understanding
  • to be flexible and open to change (adaptability skills)
  • excellent verbal communication skills
  • customer service skills
Illustration of employee looking at workspace

Entry Requirements:

To become a farm secretary or work in agricultural administration, you don’t typically need specific GCSE subjects, but certain subjects can provide a strong foundation for the skills and knowledge required in this field. Here are some recommended GCSE subjects that can be beneficial:

  1. Mathematics: Strong mathematical skills are essential for handling financial transactions, budgeting, record-keeping, and managing farm accounts.
  2. English: Good communication skills, both written and verbal, are crucial for dealing with correspondence, creating reports, and interacting with farmers, suppliers, and agricultural organizations.
  3. Business Studies: This subject can provide insights into business management principles, which are valuable when dealing with the financial aspects of a farm and managing administrative tasks.
  4. IT/Computer Science: Familiarity with computer applications and software, especially those related to data management, spreadsheets, and accounting, is highly beneficial for farm secretaries.
  5. Science: General science knowledge can be useful in understanding agricultural processes and terminology. Agricultural science can be particularly relevant if you want to specialize in agricultural administration.
  6. Geography: Geography can provide insights into land management and crop planning, which may be relevant if you work in a farm management role.
  7. Economics: Knowledge of economic principles and market trends can be valuable for understanding the financial aspects of agriculture and making informed decisions.

Post School

You can get into this job through:

  • a college course
  • an apprenticeship
  • applying directly
  • training with a professional body

In the UK for example, you may find it useful to do a college course in a relevant subject like:

  • Certificate in Bookkeeping
  • Diploma in Business Administration
  • Certificate in Accounting
  • Management and Administration

You could get into this job through a business administrator advanced apprenticeship.

Direct Application
You could apply directly for jobs.

You may also need experience in office administration and knowledge of bookkeeping.


Working Hours and Environment:

Typical working hours are 37-39 hours a week and your hours could be flexible.

You could work in an office, from home or on a farm.

Career Path & Progression:

With experience, you could become a farm manager.

You could also move into other types of rural business, like stables or countryside management, or use your business and administrative skills in other industries.