Bilingual Secretary

Job Description:

Bilingual secretaries provide administrative services in English and one or more foreign languages.

Job Category:
Professional Services

What you will do:

In your day to day duties, you could:

  • translate documents and letters
  • write letters, emails and reports in a foreign language
  • translate or summarise articles from foreign journals
  • speak in a foreign language on the phone or in person
  • interpret at meetings

For general administrative duties, you could:

  • act as a personal assistant (PA) to a manager
  • organise meetings, make appointments and keep a diary
  • arrange travel and accommodation for business trips
  • do filing, typing and photocopying
  • update computer databases


You’ll need:

  • to be able to use a computer and the main software packages competently
  • administration skills
  • knowledge of English language

As well as:

  • to be thorough and pay attention to detail
  • the ability to work well with others (teamwork skills)
  • active listening skills
  • to be flexible and open to change (adaptability skills)
  • patience and the ability to remain calm in stressful situations (leadership skills)
  • excellent verbal communication skills
Illustration of employee looking at workspace

Entry Requirements:

You can get into this job through:

  • a university course
  • a college course
  • an apprenticeship
  • applying directly


It could help you if you have a degree in modern languages or languages combined with business studies, although this is not essential.


Completing a recognised qualification in administration or office skills may help you to get a job. Colleges offer a wide range of full-time and part-time courses.

Relevant subjects include:

  • business administration
  • computer skills
  • digital skills
  • shorthand
  • word processing
  • management and administration

Entry requirements for these courses vary.


You can get into this job through a business administrator advanced apprenticeship and combine it with your language skills to find work.

Direct Application

You can apply to companies directly if you have some of the relevant skills and knowledge required for this role.

You’ll need at least studied the language unless it’s your native tongue, or you became fluent by living abroad.

Employers may also expect you to have high school qualifications or relevant office skills and experience.

Career tips

Most businesses look for bilingual secretaries who can speak a European language like French, German, Spanish or Italian.

Other languages like Russian, Chinese, Japanese and Arabic are also growing in demand.

Working Hours and Environment:

A typical week consists of 37-39 hours of work. You could be required to work evenings flexibly.

You could work in an office.

Career Path & Progression:

With experience, you could be promoted to personal assistant or office manager.

You could move into translating or interpreting, or international business, sales or marketing.

You could move into a specialised bilingual role like bilingual legal secretary or bilingual medical secretary.